Academic HR Analyst

The Academic HR Analyst 1 is responsible for various services supporting student employees, academic researchers, research staff, volunteers, and visitors. The Academic HR Analyst 1 will work across multiple University systems, each with unique policies and procedural requirements (e.g., Grad Hub, Banner, Handshake, AggieService, UCPath, Ecotime, Recruit, MIV, APHID, etc.). This position reports to the CAO and operates under the guidance of more senior Academic Personnel Analysts in the department.

Responsibilities include but are not limited to:

• Manage recruitment
• Onboarding
• Provide ongoing support
• Assist with faculty recruitment and academic advancement processes
• Provide backup support on senior-level personnel matters
• Act as a secondary payroll preparer for monthly and biweekly payroll
• Perform other duties as assigned
  
  

Apply By Date: January 14^th, 2025 at 11:50 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and/or certification if required for the position

• Demonstrated experience with administrative tasks in an academic or office setting, including data entry, recordkeeping, and scheduling
• Demonstrated experience providing customer service, responding to inquiries, and resolving issues professionally and courteously
• Demonstrated experience in handling confidential information and maintaining accurate records with discretion
• Demonstrated experience in HR processes, such as recruitment, onboarding, or payroll support
• Proficient with various software systems, including Microsoft Office (Word, Excel, Outlook) and other programs used for creating correspondence, forms, reports, spreadsheets, and presentations
• Demonstrated ability to work in a team-oriented environment, collaborating with colleagues to achieve organizational goals and resolve issues
• Strong organizational skills to meet performance expectations with a focus on quality, efficiency, and timeliness
• Ability to independently manage multiple tasks, adjust to frequent interruptions and prioritize workload based on evolving demands
• Capable of anticipating scheduling changes, working under pressure, and meeting deadlines while maintaining composure in high-stress situations and managing conflicting priorities
• Ability to communicate professionally and effectively, both written and verbal, with strong knowledge of correct spelling, grammar, and proofreading
• Capacity to learn and apply organization and school policies governing academic HR, payroll, as well as formal and informal departmental procedures
• Understanding of policy exceptions and variances
• Capacity to learn and use various systems, including but not limited to, Handshake, Banner, MyInfoVault, AggieService, Recruit, GradHub, APHID, and other business software programs
• Analytical skills to identify issues, evaluate relevant factors, and develop logical conclusions or alternative solutions. Ability to accurately interpret both verbal and written instructions
• Proven ability to apply mathematical skills in performing payroll and general accounting calculations accurately

Preferred Qualifications

• Prior experience with UC systems, including UCPath, Handshake, Cognos, MyInfoVault, AggieService, Recruit, GradHub, APHID, AggieExpense, AggieEnterprise, etc. Familiarity with UC policies, procedures, and bargaining agreements
• Experience in event coordination and logistical planning, including arranging travel, managing schedules, and organizing meetings or seminar series

Key Responsibilities

• 90% - Academic Personnel & HR Support
• 10% - Misc and Ad Hoc Responsibilities

Department Overview

This position supports two basic science departments within the School of Medicine: Cell Biology and Human Anatomy, and Physiology and Membrane Biology.

POSITION INFORMATION

• Salary or Pay Range: $24.19 - $43.44
• Salary Frequency: Hourly
• Salary Grade: Grade 18
• UC Job Title: ACAD HR ANL 1
• UC Job Code: 007717
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-time
• Shift Hours: Day Shift (08 hours) 8 AM to 5 PM
• Location: Tupper Hall, Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work) 3-4 days on site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations, and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html.

* High-quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance, and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity, and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC owned owned Davis-owned or leased property, indoors and outdoors, including parking lots and residential space
• This position is hybrid and may require 4 days in office during the training period
• Ability to work overtime during peak periods
• Occasional travel may be required to attend training sessions, participate in events, or accompany speakers and recruitment candidates

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position.

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon the successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply for jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-ZM

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks