Project Policy Analyst 3

This position is in the UC Davis Health Information Technology Business Operations (ITBO) team, reporting to IT Building and Administration Manager The ITBO department supports the business functions of the IT Division, including IT Finance, IT Procurement and Asset Management, IT HR, and IT Facilities management.

The IT division has 600+ employees, with a combined operating and capital budget of over $250M. This position provides analytical, management and administrative support for the IT Division team as well as the HAS Building (seating over 1200+ UCDH employees) as a whole. Incumbent is expected to research, analyze, coordinate, interpret, and recommend courses of action on projects in which the department is responsible.

This position will lead with initiative, originality, good judgment and independence in applying established principles and practices to new and unusual problems.

The incumbent is responsible for project coordination for facilities, parking, safety, and administration related projects.

Apply By January 13, 2025 at 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High school diploma or equivalent
• Experience in building operations.
• Experience in customer service or a role that requires strong communication skills., both verbally and written.
• Experience in working in a high demand environment.
• Experience with multi-tasking and managing of multiple projects at a time.
• Proficient in independently coordinating a variety of tasks and functions; with experience working around frequent interruptions, organizing workloads and setting/realigning priorities.
• Demonstrated expertise running building and facility operations.
• Proficient in Microsoft Office, Project, Visio, and other productivity suite of applications.
• Excellent interpersonal and communication skills.
• Ability to express ideas assertively, clearly, and concisely both verbally and in writing.
• Ability to exercise tack and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.
• Experience in working independently to develop and expedite projects within deadlines, demonstrating good judgment and common sense.
• Proficient in explaining and directing in a manner conducive to cooperation and productive results.
• Proficient in managing several co-existent deadlines and rapidly changing priorities.
• Excellent writing and editing skills, including use of correct grammar, spelling, punctuation, and sentence structure in composing reports, correspondence, and summaries to convey proper intent.
• Extensive independent judgment, problem-solving abilities, and originality to successfully complete assigned responsibilities., flexibility, diplomacy to effect change and maintain good working relationship with managers, University Administration, and the general public.

Preferred Qualifications

• Experience in project management, or coordination.
• Experience in building or facilities coordination, building maintenance, or a similar role.
• Experience multi-tasking with demanding timeframes, working on multiple projects simultaneously; ability to review and prioritize workload and adjust as needed.
• Strong writing and editing skills, with appropriate tone and manner relative to the target audience, and of the highest quality, oftentimes with time constraints.
• Initiate work independently, determine priorities and take appropriate action as needed.
• Utilize sound judgement and know when to seek input and direction from ITBO leaders or others when issues are encountered.
• Experience maintaining security of confidential information.
• Experience in exercising judgement, tact, and discretion in handling sensitive or confidential information and situations.
• Experience providing administrative and analytical support to management staff.
• Demonstrated ability to analyze and research large amounts of data with strong attention to detail.
• Strong initiative, self-direction, good judgment in identifying problems and seeking workable solutions.

Key Responsibilities

• 50% - Space Management
• 30% - Project Management and Building Administration
• 20% - Travel & Expense Administration

Department Overview

This position is in the UC Davis Health Information Technology Business Operations (ITBO) team, reporting to the IT Building and Administration Manager.

The ITBO department supports the business functions of the IT Division, including IT Finance, IT Procurement and Asset Management, IT HR, and IT Facilities management.

The IT division has 600+ employees, with a combined operating and capital budget of over $250M.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: PROJECT POLICY ANL 3
• UC Job Code: 007398
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Monday- Friday 8-5pm
• Location: UCDHAS Building (HSP165)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks