Administrative Assistant

PGA Golf Properties Inc., a wholly owned subsidiary of the PGA of America, advances the PGA's objectives to promote enjoyment and involvement in the game, by providing accessible world-class championship golf courses, research, education, licensing and advisory services.

Working in a fun and professional atmosphere, we offer our employees competitive benefits and compensation and the opportunity to perform in an exciting environment. The PGA strives to provide a work environment that is respectful and supportive and allows a balance between professional and personal life.

Administrative Assistant - Full Time - Port St. Lucie, FL

Bi-lingual (English and Spanish) is not required but is preferred.

We are currently hiring for an Administrative Assistant who will be responsible for providing office management support for the golf course maintenance operation. The Administrative Assistant also serves as liaison between Golf Course Operations, the People Team, and Accounts Payable Finance departments.

Represent the PGA of America in the utmost professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Answer and direct all incoming calls, screen the golf course superintendents' calls, greet and direct all visitors, distribute all incoming mail, and oversee outgoing mail and shipping operations and services.

Maintain the Director of Golf Course Maintenance and Golf Course Superintendents' calendar for meetings and appointments, and arrange travel schedules.

Assist the Director of Golf Courses Maintenance and Golf Course Superintendents with the preparation of the operational and capital budgets.

Prepare budget recaps on a monthly basis, and process purchase orders, invoices, and related documents on time. Maintain weekly budget updates and prepare current budgeted summaries for the Director of Golf Course Maintenance as needed. Provide daily labor reports to superintendents.

Manage the golf course maintenance office supplies and safety item inventory.

Compile, compose, and file correspondence, reports, and documents as assigned by the Director of Golf Course Maintenance.

Maintain accurate fuel usage logs.

Maintain an inventory of current listing of building and vehicle keys.

Organize staff memo boards in the break room and job board areas.

Assist in managing all new employee orientation with safety videos, safety sign out sheets, safety forms, and filing.

Update hourly time and attendance corrections every Monday morning for the leader's review and approval.

Compile all application records, bid sheet documents, and other necessary required records. Make purchases as directed by the Director of Golf Course Maintenance and ensure all orders are properly received and correctly invoiced, coded, garnering approvals and submitted through Finance and/or Workday.

Compile staff meetings notes and reminders of assigned tasks to be completed.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities but empowered to make own decisions.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Degree with two-year certificate from a college or technical school preferred; Two years related experience and/or training; or equivalent combination of education and experience.Filing and organizational ability.

COMPUTER SKILLS

Proven proficiency in the use of Google Workspace including Microsoft Office applications or related word processing. Ability to navigate information and run reports in the HRIS system, preferably Workday.

COMMUNICATION SKILLS

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, and ratios to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COLLABORATION AND TEAMWORK

Works harmoniously with others to get a job done, responds positively to instructions and procedures and is able to work well with staff while maintaining relationships, which breed productive disagreement and debate.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

We offer:

Health & Wellness

We promote preventative care and encourage wellness by offering a variety of benefits and resources to help employees and their families lead healthy lives.

Competitive medical, dental, & vision plans

Benefits Helpline

Employee Assistance Program (EAP)

Flexible hours, days, nights, and weekends

Golf privileges and the opportunity to learn the game

Discounts in Food & Beverage and in the Golf Shop

Financial

We offer programs to assist employees in meeting financial obligations and feeling secure in their financial future.

401K with employer match

Pension Plan- A Money Purchase Plan

Health Savings Account (HSA) with employer match

Individual Retirement Counseling

Life and AD&D Insurance

Short-Term Disability Insurance

Tuition Reimbursement

We Offer:

Flexible hours, days, nights, and weekends

401k Plan offered to all staff

Golf privileges and the opportunity to learn the game

Discounts in Food & Beverage and in the Golf Shop

For more information on the PGA Golf Club, please visit the PGA Golf Club's website at www.pgavillage.com.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

PGA does not discriminate on the basis of race, color, creed, religion, gender, age, disability, sexual orientation, national origin, citizenship, veteran status, gender identity or expression, marital or familial status, genetic information or any other characteristic protected by federal, state or local law. In addition, to ensure full equality of opportunity in all operations and activities of the organization, every staff member employed by the PGA shall be selected under fair employment procedures that provide equal employment opportunities to all people. DFWP.