Public Information Specialist

North Carolina State University

$ 34,602 - $ 58,870

United States, North Carolina, Raleigh

Dec 20, 2024

Job Posting Information

Posting Number	PG194401SP
Internal Recruitment	No
Working Title	Public Information Specialist
Anticipated Hiring Range	$45,000 - $50,800
Work Schedule	Monday-Friday 8:00AM - 5:00PM
Job Location	Raleigh, NC
Department	College Of Veterinary Medicine
About the Department	NC State CVM prepares the next generation of veterinarians and veterinary scientists, conducts bench and clinical research to solve animal and human health problems, addresses critical ecosystem and public health issues, helps protect the U.S. food supply, and promotes a clearer understanding and appreciation of the ramifications related to the growing human-animal bond that is at the center of these concerns. The Office of Continuing Education & Outreach provides programs and support to veterinarians, veterinary technicians, research scientists, and the public through multiple outreach programs. These programs include Continuing Veterinary Medical Education, Visitors program, Student Speakers Bureau and events hosted for the public. The Continuing Veterinary Medical Education ( CVME) program at NC State Veterinary Medicine is committed to lifelong learning programs for veterinary medical professionals. Our programs provide educational activities that maintain, develop or increase the knowledge on recent developments in veterinary medicine and help improve the quality of life for veterinary patients.
Essential Job Duties	The College of Veterinary Medicine is seeking a dedicated and professional receptionist for its main building. You will be the first point of contact for the College, providing visitor assistance, administrative, secretarial, and office support duties. Reporting directly to the Director of Continuing Education and Outreach, the receptionist will greet and direct visitors, assist the Continuing Education and Outreach department, and support the Dean's Administrative Team as needed. Key Responsibilities: Visitor Assistance: Greet and direct visitors, providing organizational information and directions to department heads, faculty, alumni donors, students, staff, facilities personnel, and other visitors. Administrative Support: Ensure office coverage, assist college students, employees, and visitors, schedule conference rooms, filing, copying. Manages the college's visitor program. Additional Support: Perform other clerical and office support tasks as requested by the Dean's administrative leadership. Manages CVM Merchandise sales and inventory. Other Duties Include, but are not limited to: Support the scheduling of the Lactation Room and the CVM Visitor Program Process. Assist with guest parking passes, visitor badges and answer incoming telephone calls. Draft correspondence, send email reminders, help with event planning, order office supplies, May support the Dean's office in various administrative and office support activities and/or projects as directed.
Other Responsibilities	Other duties as assigned by supervisor

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	General computer knowledge, including use of: email, navigation of CVM website, MS Office (Word & Excel), Adobe Acrobat, PowerPoint, Google Drive, and ability to learn proprietary software such as the online college room scheduler. Strong verbal and communication skills.
Preferred Qualifications	n/a
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	12/20/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	01/06/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please include a resume and contact information for three professional references , a cover letter is optional.

Position Details

Position Number	00050419
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	190101 - College Of Veterinary Medicine
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.