Chief of Staff to the Senior Vice President for the Office of Community and Campus Life

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Dec 19, 2024

Position Information

Posting date	12/19/2024
Closing date
Open Until Filled	Yes
Position Number	1129170
Position Title	Chief of Staff to the Senior Vice President for the Office of Community and Campus Life
Department this Position Reports to	Office of Community and Campus Life
Hiring Range Minimum	$138,700
Hiring Range Maximum	$173,400
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	8:00am - 5:00pm; some nights and weekends will be required.
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Reporting to the Senior Vice President for Community and Campus Life, the Chief of Staff has oversight of the daily operations, staff management, and financial administration of the Office for Community and Campus Life; manages recruitment and hiring of staff, graduate students, and student workers; ensures the communication processes, structures, and strategies within the Office and between the Office of Community Relations (CR), Community Life and Inclusivity ( CLAI), Outdoor Programs Office ( OPO), and The William Jewett Tucker Center (Tucker), as well as other departments at Dartmouth; and provides counsel on key community issues in higher education and Dartmouth College more specifically.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Minimum of 5-7 years prior experience with demonstrated experience in a fast-paced, high-pressure office Excellent interpersonal, collaborative, writing, and speaking skills Knowledge of Higher Education Experience with project management Experience writing, editing, and producing organizational communications Ability to work alone and take appropriate initiative, but also coordinate in a team Ability to handle highly confidential information with discretion and judgment Ability to think strategically, able to recognize what is of strategic importance, and continually point colleagues in that direction and help them set priorities Ability to communicate clearly and effectively with faculty, students, staff and other constituents Ability to work independently and to handle multiple complex tasks simultaneously Ability to plan, lead, and execute projects Ability to foster a collaborative work environment and initiate campus partnerships
Preferred Qualifications	Master's degree Demonstrated experience creating strategic partnerships across departments and stakeholders Demonstrated fiscal acumen and experience in budget development and oversight Ability to understand and articulate issues facing institutions and higher education Commitment to diversity and to serving the needs of a diverse community.
Department Contact for Recruitment Inquiries	Faith Goodness
Department Contact Phone Number	603-646-3015
Department Contact for Cover Letter and Title	Jennifer Rosales, Senior Vice President for the Office of Community and Campus Life
Department Contact's Phone Number	603-646-2201
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/77073

Key Accountabilities

Description

Fiscal and Office Administration

Oversees the financial administration of the Office including all aspects of fiscal planning, institutional budgeting, regular bookkeeping, and approval of contracts and grant submissions. Supports the management of the department's budget in consultation with the Senior Vice President and the Fiscal Officer of the division.
Oversees the daily operations, special projects, and crisis situations in the Office.
Implements institutional policies and modifies administrative practices in support of the department's activities and responsibilities, developing consistent processes and procedures.
Gathers departmental reports and compiles them into one report.
Monitors and evaluates organizational performance metrics and analyzes company operations. Identifies areas of improvement across the organization and makes actionable recommendations.
Keeps meetings focused, on time, and effectively plans and coordinates them.

Percentage Of Time

30%

Description

Strategy and Innovation

Helps the SVP prioritize tasks and make decisions. Provides strategic direction and recommendations for initiatives. Secures strategic opportunities for the SVP and the President.
Works with the SVP and directors of the CR, CLAI, OPO, and Tucker to build and maintain key relationships. Collaborates with executives and department heads to unify the organization.
Acts as a project manager on key initiatives. Coordinates additional special projects as assigned. Completes projects with skillful oversight and support.
Serves as the SVP's designee as directed for committee meetings as needed.
Identifies and conveys key information as well as provides counsel to the SVP on DEI matters at Dartmouth.
Anticipates and recognizes problems and/or issues and brings them to the attention of appropriate team members.
Stays abreast of issues in society and higher education and anticipates how they might play out at Dartmouth.

Percentage Of Time

25%

Description

Communications

Represents the Senior Vice President to internal and external constituents in a professional and positive manner and serves as the primary office contact for individuals seeking contact with the Senior Vice President.
Develops standard expectations and processes for internal communications. Oversees strategic communications with CR, CLAI, OPO, and Tucker and as necessary with Dartmouth's Office of Communications.
Communicates with internal stakeholders including Advancement, President's office, General Counsel, Sponsored Projects, etc.
Coordinates the Office's external communications including its website, annual reports, newsletter, promotional materials, and materials for solicitation as needed.
Coordinates and supports events managed by the Office or in collaboration with other offices/departments within Dartmouth.

Percentage Of Time

25%

Description	Personnel Administration Oversees office staff, including the executive assistant, graduate students, and any other staff within the office. In consultation with the SVP, manages recruitment, hiring and orientation, and professional development for staff, consultants, graduate students, and student workers.
Percentage Of Time	20%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.