Program Support Specialist

Rutgers University

United States, New Jersey, Newark

Dec 19, 2024

Position Details

Position Information

Recruitment/Posting Title	Program Support Specialist
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	NJMS-Office of Special Programs
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for NJMS- Office of Primary Care, Diversity and Community Engagement. The primary purpose of the Program Support Specialist is to serve as the central administrative support for the winter and summer SMART program, the Summer Youth Scholars Program ( SYSP) and the Summer Health Professions Education Program ( SHPEP) in addition to providing administrative support to the Office for Primary Care, Diversity and Community Initiatives ( OPCDCE). Assist with the development, implementation, and monitoring of all systems/programs for compiling, analyzing and presenting quantitative and qualitative data in various formats to support the programs. Among the key duties of this position are the following: Is responsible for the selection process for the SHPEP program participants, including downloading and screening applications, accepting applicants, distributing program information and follow-up calls in collaboration with the co- investigators (Medicine, Dental, Pharmacy and Nursing). Works closely with the teaching assistants, and instructors to support the health professions pathway programs, ensuring that applications are prepared for review, and curriculum, schedules, and reports are completed in a timely manner. Coordinates the SMART program initiative including the recruitment, selection process for the SMART program participants, downloading and screening applications, notification of acceptance, distributing program information and follow-up calls. Coordinates the SYSP program, which includes curriculum design, recruitment of students, supervision of the instructors and teaching assistants, monitoring and maintaining the SYSP student database, and follow-up with students regarding their SAT scores.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	22S
Position Salary	$56,258
Annual Minimum Salary	60543.00
Annual Mid Range Salary	72444.00
Annual Maximum Salary	85865.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree with at least three (3) years of progressively more responsible administrative experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience with counseling students who experience academic, personal and/or interpersonal challenges to meet their diverse learning needs. Strong interpersonal and communications skills; written, verbal and intuitive required. Experience in Microsoft Word, Excel, PowerPoint and statistical software required. Ability to work effectively with youth and adults, experience working in diverse settings, must be creative, resourceful and proactive, with the ability to manage projects simultaneously. Must be highly organized, detail oriented, with excellent time management skills.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST1419
Posting Open Date	06/10/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement