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Assistant Director for New Student Orientation

University of Georgia
retirement plan
United States, Georgia, Athens
Dec 19, 2024
Posting Details
Posting Details


Posting Number S13048P
Working Title Assistant Director for New Student Orientation
Department VPSA-New Student Orientation
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Additional Schedule Information: Monday-Friday 8:00 AM - 5:00 PM. Some nights and weekends may be necessary.
Advertised Salary $56,000
Posting Date 12/18/2024
Open until filled Yes
Closing Date
Proposed Starting Date 04/01/2025
Special Instructions to Applicants
Open until closed. Priority deadline to ensure all materials are reviewed is January 31, 2025.
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Student Services Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications

  • Master's degree in higher education, student affairs, or related field and at least two years of full-time work in a similar functional area.
  • Background in leadership development, orientation and transition programs, advising students, budgeting, large-scale event management, leading collaborative efforts, and assessment.

Position Summary
The Assistant Director for New Student Orientation is an integral part of New Student Orientation and reports to the Director of New Student Orientation. The Assistant Director serves as the primary supervisor to the orientation leader student staff and provides support in coordinating, organizing, and executing year-long Orientation programming. This position works closely with campus partners with a high level of autonomy to partner on other retention and transition initiatives across units. Additionally, this position will supervise one graduate assistant for New Student Orientation, and will support them in their holistic growth and execution of their assigned duties.
Knowledge, Skills, Abilities and/or Competencies
A successful candidate will reflect the following knowledge, skills, abilities, and competencies:

  • Knowledge and experience in student affairs principles and environments
  • Knowledge of general computer and technology literacy including Microsoft Office suite
  • Ability to communicate with various internal and external constituencies in a professional manner in both verbal and written mediums
  • Ability to demonstrate a positive attitude and professional presentation
  • Ability to thrive in a dynamic and innovative environment with creative ideas
  • Ability to work effectively and efficiently as a member of a high-paced team both independently and in groups
  • Ability to manage and follow a set budget
  • Capacity to reflect care and concern for the success of students and the overall department, division, and institution
  • Capacity to maintain confidentiality

Physical Demands

  • Ability to work nights and weekends
  • Work more than 8-hour days
  • Lift at least 35 pounds
  • Ability to drive a motor vehicle.

Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities
Manage all key aspects of the New Student Orientation Leader Program:

  • Conduct the selection, hiring, training, and supervision of New Student Orientation Leaders
  • Develop social, relational, and educational programming as directed by supervisor and Division of Student Affairs administration
  • Lead training sessions and instruction over the course of the spring preparation semester and May Day Training period to effectively prepare Orientation Leaders to serve in their roles
  • Manage Orientation Leader budget
  • Establish learning outcomes and key performance indicators for students engaged in the Orientation Leaders program
  • Oversee assessment and implementation of feedback of all aspects of the Orientation Leader experience
  • Understand and communicate University policy to student leaders and train student leaders on relevant policies and procedures related to their roles
  • Monitor and integrate current trends in higher education and student development at UGA and beyond
  • Cultivate programs and initiatives focused on orientation leader alumni engagement

Percentage of time 40


Duties/Responsibilities
Coordinate, organize, and implement New Student Orientation programs for all first-year and transfer students (with direction from supervisor):

  • Work with supervisor to facilitate new student orientation programming that centers community, provides space for meaningful connections to campus partners, and encourages personal agency for all incoming students
  • Serve as lead for OneUGA, late night programs, and student small groups
  • Assist supervisor in developing orientation programs that are responsive to specific needs of various student populations, including but not limited to first-generation students and students from underserved communities
  • Assist supervisor in management of logistical details including reservations, accommodations, volunteer coordination, etc.
  • In the case of supervisor's absence, serve as point-person for Orientation programming and activities and collaborate with other staff members and volunteers to execute essential programming
  • Respond to any emergency or unexpected situations during Orientation sessions to ensure safety and address constituent needs

Percentage of time 30


Duties/Responsibilities
Supervise graduate assistant and manage administrative processes for part-time and temporary staff members (i.e., undergraduate student staff, summer graduate interns, etc.):

  • Coordinate the selection, hiring, training, and supervision of one graduate assistant for New Student Orientation
  • Work with supervisor to select, hire, and train other program staff, including undergraduate support staff, graduate interns, practicum students, etc.
  • Work with supervisor to ensure timely submissions and approval of timesheets to meet established deadlines, maintain personnel files, and provide sufficient training for all support staff
  • Comply with all federal and unit-specific policies and procedures related to student employment
  • Actively promote and participate in the development, retention & engagement of each staff member

Percentage of time 10


Duties/Responsibilities
Collaborate with various campus partners to foster strong partnerships centered on successful transition and retention of students:

  • Establish and maintain partnerships throughout the University that are critical to the ongoing development and success of transition and retention initiatives, with specific emphasis on University Transitions and Parent & Family Engagement units
  • Represent New Student Orientation interests in on-campus meetings, events, task forces, committees, and other strategic partnerships
  • Work with supervisor to establish and expand fundraising and development efforts that can provide long-term support for New Student Orientation initiatives

Percentage of time 10


Duties/Responsibilities
Assist in the creation of Orientation publications, collateral material, and electronic communications:

  • Collaborate with supervisor and other Division-wide staff to design and develop content for Orientation publications, ensuring clarity, accuracy, and alignment with unit objectives
  • Support the development and distribution of electronic communications (i.e., newsletters, emails, social media posts, etc.) to accomplish unit objectives
  • Review and edit materials for consistency in messaging, tone, and branding to ensure high quality across all communications
  • Evaluate material using accessibility standards that are inclusive of constituent needs

Percentage of time 10
Applied = 0

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