Articulation/Degree Certification Officer

Position Summary
Under limited supervision, evaluate transfer transcripts submitted by students in preparation for enrollment, degree planning and advisement. Review, analyze and verify degree data according to established guidelines and abide by the policies and procedures within the unit.

Duties and Responsibilities:

• Provide timely and accurate information in the development of articulation resources
• Evaluate academic transcripts electronically from colleges and universities in preparation for enrollment to the university, degree planning and academic advisement
• Process articulated courses into the student information system and the transfer articulation database
• Research and review transfer courses and make recommendations for the determination of course equivalencies
• Maintain the transfer articulation database module and student information system (TES and Banner)
• Communicate with transfer students and college advisors/counselors regarding information about the core numbering system and the respective roles in articulation and course equivalencies
• Train employees on the proper utilization of student information systems
• Maintain and interpret procedures related to degree audit within the University policies
• Audit degree plans and revise as needed (electronic or other means) to ensure compliance with university requirements
• Implement and maintain and entry of data into the CAPP degree evaluation program and Degree Works to certify degrees based on the University's requirements
• Responsible for final application and degree plan processing for degree clearing and commencement
• Respond to student inquiries pertaining to graduation status and graduation program advisement via telephone, e-mail, and regular mail
• Research new and revised information regarding degree requirements through university catalog, academic departments, or the Curriculum and Articulation as needed
• Organize and maintain office files and student records including confidential materials
• Issue diplomas to graduated students as needed
• Greet and assist students, faculty, staff and the public by providing information relative to the area assigned
• Advise students, faculty, staff and others relative to office policies, procedures and academic Regulations
• Participate in cross-training throughout the department
• Perform other duties as assigned.

• Knowledge of the policies, curricula, and academic structure of the University
• Knowledge of the general format, content and use of college course catalogs
• Knowledge of office management policies, methods and procedures
• Strong interpersonal and communication skills and the ability to work professionally and effectively with a wide range of constituencies in a diverse community
• Ability to independently interpret a wide variety of policies and procedures
• Ability to establish and maintain cooperative working relationships with faculty, administrators and others
• Ability to meet deadlines while working in an environment of constant interruptions via e-mail, telephone and walk-in traffic
• Knowledge of course disciplines, educational units, and educational history
• Knowledge of transfer credit articulation agreements
• Knowledge of organizational structure, workflow and operating procedures
• Knowledge of computerized student information systems
• Project management and organizational skills and the ability to work as a team player
• Ability to communicate effectively, both orally and in writing
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
• Ability to understand and interpret the history, mission, and goals of the University to students and other constituent groups

Physical Demand and Working Conditions:

• Work is performed during normal hours but may include evening and weekend hours
• Work is sedentary in nature that at times requires exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Application Review Date: Open Until Filled
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.
Letter of interest
Resume
Contact information for three references (Blind reference calls may be made on applicants who become a finalist for the position)
Transcripts (unofficial for application purposes)
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2115. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https://www.enmu.edu/about/public-documents/title-ix/coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to planning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu