Education Coordinator - Integrated and Independent Radiology Residency Programs

Job Details

Job Description

ESSENTIAL FUNCTIONS:

1. Coordinates the administrative functions of the residency office and provides assistance to the Program Director to ensure compliance with current standards established by the ACGME for accreditation.

• Maintains the ACGME database
• Knowledge of, and ongoing education of the ACGME competencies for program accreditation
• Coordination of Residency Review Committee (RRC) site visits: prepares files for, and attends site visit meetings.

2. Develops and maintains data systems management of program

• Updates and maintains residency program information on American Board of Radiology (ABR), American College of Radiology (ACR), and American Medical Association (AMA) FREIDA online systems
• Input annual Resident Rotation Schedule into New Innovations and set up automatic distribution of Resident, Faculty, and Rotation evaluations
• Monitor and compile semi-annual and annual evaluation reports (for performance evaluation of residents) for their 6-month evaluations
• Monitor and compile semi-annual and annual performance reports on resident duty hour compliance, procedure log, conference attendance, and residents' scholarly activity for their learning portfolios in New Innovations
• Maintain vacation, sick, conference time, and attendance records for residents utilizing Jefferson MyTime timekeeping system.

3. Coordinates Resident Recruitment Sessions

• Working knowledge of ERAS (Electronic Residency Application Service) web-based application system.
• Develop and maintain informational materials for residency applicants
• Coordinate all aspects of applicant interviews (invitation, confirmation, luncheon, scheduling of faculty interviews in ERAS, and inputting of interview scores and comments in ERAS.
• Send out surveys to the residency applicants to evaluate our interview process
• Working knowledge of NRMP (National Resident Matching Program) and all deadlines.
• Prepares appointment paperwork for GME office
• Knowledge of issues with regard to employment, visas, departmental policies, and healthcare requirements.

4. Coordinates new resident orientation

• Update Department Policies and Procedures and Goals and Objectives, in conjunction with Program Director
• Coordinate lunch for meeting of new residents with the Program Director

5. Coordinates resident and faculty conference assignments and schedules

• Schedule Faculty for Didactic Lecture Sessions
• Create, maintain, and update conference schedules; send out weekly reminders through the Radiology Intranet Calendar

6. Provides Resident support, and serves as a program liaison

• Provides administrative support for all resident related matters including Program Director letters of recommendation and verification of residency education
• Completes residency verifications for former residents
• Serves as a program liaison for residents and Program Director, as well as residency program and GME office
• Maintain and distribute Minutes from the monthly Education Committee and Resident Meetings

Interact with co-workers, visitors, radiologists and other staff consistent with the core values of the Hospital.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High School diploma required (Bachelors degree preferred)

EXPERIENCE REQUIREMENTS:

• Advanced typing and computer skills.
• Proficient in Word, PowerPoint, and Excel.
• Knowledge of New Innovations residency tracking application.
• Knowledge of and ongoing education of the ACGME competencies for program accreditation.

Work Shift

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Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.