Student Assistant

Lawrence Berkeley National Lab's (LBNL) Office of the Chief Financial Officer Division has an opening for a Student Assistant to join the team.

In this exciting role, you will work in Berkeley Lab's Office of the Chief Financial Officer (OCFO) as part of the Procurement and Property team to assist with purchasing high volume, low risk PCard and Purchase Orders including lab and office supplies, chemicals, tools, equipment, and off-site equipment maintenance and support services. The Student Assistant will be responsible for understanding the Service Center's key performance indicators (KPIs) and metrics, and contributes to the fulfillment of projects and functional area objectives, as well as the administration of the subcontracts post award.

What You Will Do:

• In accordance with Lab Policies and Guidelines, assist with purchasing low risk goods and services using the appropriate purchasing methodology, including:




• Documenting and maintaining all PCard and Purchase Orders
• Providing customer service to internal and external stakeholders
• Reconciling and closing out orders




• Proactively coordinate with subcontract administrators in the Procurement department to complete any tasks such as:




• Verifying vendor's enrollment statuses
• Obtaining export compliance classification number for goods purchases
• Obtaining and ensuring completeness of documentation for procurement specialists to issue notices-to-proceed
• Database management

What is Required:

• Enrolled in a full-time academic program.
• Business/ Finance, Computer Sciences, Math, Economics, Accounting or other relevant course work at the undergraduate level.
• Excellent verbal and written communication skills and interpersonal skills.
• Hands-on knowledge in using Word, Excel and Adobe Acrobat software.
• Must be organized, resourceful, detail-oriented, a quick learner, and a self-starter.

Desired Qualifications:

• Minimum of a 3.0 GPA.
• Demonstrated ability to work in a fast-paced environment.
• Familiarity using online tools such as Google Applications (Gmail, Drive, Calendar).
• Experience in a sales environment.
• Familiarity with Oracle-PeopleSoft or equivalent.

Notes:

• This is a part-time, 1 year, student assistant appointment with the possibility of renewal based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
• Salary for this position will be commensurate with the final candidate's qualification and experience, including skills, knowledge, relevant education, and certifications, and also aligned with the internal peer group. The budgeted annual salary range is $18.67 - $24.39 per hour.
• Part-time, non-exempt (hourly paid) from overtime.
• This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
• This position is eligible for a hybrid work schedule - a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab.

Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov

Berkeley Lab is committed to inclusion, diversity, equity and accessibility and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Equal Opportunity and IDEA Information Links:
Know your rights, click here for the supplement: Equal Employment Opportunity is the Law and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.