Administrative Assistant 1

Are you interested in a fulfilling administrative role with the Commonwealth of Pennsylvania? In this job, you will play a key role in offering administrative and clerical support within the Department of Conservation and Natural Resources at Raccoon Creek State Park. This position allows you to contribute to the management of vital resources while working in a beautiful natural setting. Your support will be essential in maintaining the efficiency of the department's activities, making a positive impact on the community and the environment. Join us in this rewarding opportunity where your skills will be valued, and you can grow professionally while enjoying the great outdoors. If you are ready to make a difference, we would love to hear from you!

In this role, you will manage and input data related to the ledger section of the fiscal management program. Your tasks will include processing purchasing documents according to the guidelines set by the Bureau of Purchasing, the Department of General Services, and Integrated Enterprise Systems. You will be responsible for ordering park supplies, coordinating with vendors for product delivery using state contracts, and handling bids for materials while adhering to established purchasing policies.

Additionally, you will ensure a sufficient inventory of office supplies and keep updated records of government contracts. Monthly reports will need to be prepared for submission to Harrisburg or Park Region 2, along with budget status reports for Park Managers. You will track purchases from initiation to invoice payment, prepare correspondence for vendors and the comptroller at the fiscal year's end, and maintain accounting records for operations and special projects, including an accurate database of vendor information. Invoices will be processed, coded, justified, and submitted to the appropriate offices for payment.

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Weekends, holidays, and all shifts as needed at 37.5 hours per week
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
  

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  1. your score may be lower than deserved.
  2. you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.