Research Administrator 3

Under the general supervision of the Research Operations Manager, this position serves as a team leader, overseeing the day-to-day This position will work with faculty, trainees, and staff located on both the Davis and Sacramento campuses in the Department of Internal Medicine, Research and Administration Support (RAS) Unit. This position serves as a key pre-award and compliance expert in University Policy and Procedure for grants, contracts, and financial and personnel procedures as they relate to intramural and extramural funding. Position independently gathers, manages, and analyzes award data from a variety of revenue streams, including federal grants, private grants, gifts, and other funding sources. Responsible for monitoring and maintaining research data associated with the research awards. Required skills include broad knowledge and experience in budget preparation, analysis, and forecasting with the ability to control complex budgets. This position works will in conjunction with the department's Research Operations Manager and Principal Investigators (PIs) to help develop programmatic strategies, goals, and objectives. #CA-SB

Apply By Date 1/31/2025 by 11:59pm interviews may occur at anytime

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• Must have at least 3 years of experience in research administration.
• Advanced experience in pre-award processes, coordinating and executing grant and contract submissions across various funding agencies.
• Advanced knowledge of research administration guidelines and budget preparation for both Federal and non-federal sponsors, including private funding agencies, preferably in a university setting.
• Advanced organizational skills to manage priorities, deadlines, and a high volume of transactions independently.
• Proficiency with electronic grant applications such as eRA Commons, MyNCBI, CayuseSP, Cayuse424, ProposalCentral, FastLane, and other online portals.
• Strong proofreading and editing skills, especially for scientific data and research grant proposals.
• Ability to interpret and comply with University, State, and Federal guidelines related to contract and grant applications.
• Strong analytical skills to independently coordinate complex projects, interacting across internal teams in a matrix structure.
• Networking ability to represent the department and University professionally with external parties.
• Excellent problem-solving skills and conflict resolution ability.
• Proficiency in analyzing financial data and reports to draw meaningful conclusions quickly.
• Adaptability to changing priorities and workload demands, with the ability to make logical decisions independently.
• Commitment to confidentiality, discretion, quality assurance, and process improvement.
• Excellent customer service skills, demonstrating tact, patience, and courtesy.
• Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Teams and Word).
• Willingness and availability to work overtime as needed.

Preferred Qualifications

• Master's degree in related field or equivalent experience/training.
• Leadership or Supervisory experience.
• Knowledge of higher education research and fund accounting.
• Excellent analytical and problem-solving skills, with the ability to define problems, formulate logical conclusions, recognize alternatives, and make recommendations.
• Proficiency in analyzing data and reports to draw meaningful conclusions.
• Ability to work effectively with changing priorities and demanding workloads, making logical decisions independently.
• Commitment to maintaining confidentiality and exercising discretion in judgment.
• Strong organizational skills to manage multiple projects simultaneously, set priorities, and meet deadlines.
• Experience with University financial information systems such as Aggie Enterprise (Oracle), Aggie Expense (Concur), Kuali, UC Path, Ecotime, Decision Support, etc.

Key Responsibilities

• 60% - Research Administration and Project Management
• 25% - Staff Supervision
• 10% - Strategic Planning and Facilities
• 5% - Backup Support

Department Overview

The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.

All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Salary Frequency: Bi-Weekly
• Annual Salary: $67,7000 - $120,500
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 8:00 a.m. - 5:00 p.m.
• Location: Patient Support Services Building (PSSB) or The Grove (Davis)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks