Accounting Specialist II

Job Description

Typical duties may include but are not limited to:

• Assists with comprehensive processing and posting of routine accounting transactions, such as travel reimbursements, vendor invoices, check requests, and p-card charges. Ensures meticulous recording of all transactions in the financial system, strictly adhering to company policies and accounting standards.
• Maintains expense management database.
• Verifies that all transactions comply with established policies, procedures, and business processes, maintaining the integrity and accuracy of financial records.
• Balances and reconciles accounting records regularly to ensure consistency and accuracy in financial reporting.
• Assists in the receipt and processing of various payment types, including cash, checks, credit cards, and electronic fund transactions. Accurately records these transactions, audits cash collection records, and posts journal entries to the financial system.
• Conducts audits, processes, and records refund transactions, ensuring they are handled efficiently and in accordance with company policies.
• Assists with the collection of checks returned unpaid by the bank, taking necessary actions to resolve any discrepancies.
• Works in collaboration with the Staff Accountant to oversee the process of issuing checks and reissuing lost and stale-dated checks, ensuring all actions are accurate and comply with company policies and financial regulations.
• Assists with and processes invoices and billing, ensuring timely and accurate invoicing to clients and customers.
• Compiles and prepares various financial reports and statements, providing detailed insights into the university's financial status.
• Responds promptly and professionally to customer inquiries and issues related to accounting functions and policies, providing clear and helpful information to resolve any concerns.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and six years of full-time experience directly related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).
• Experience with general accounting procedures.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Associate's Degree from an accredited institution in Accounting, or closely related field.
• Accounting experience in a higher education setting.
• Experience with Financial Edge NXT module. Experience with Workday

Knowledge, Skills & Abilities:

• Knowledge of University Chart of Accounts.
• Knowledge of generally accepted accounting principles and practices.
• Knowledge of general office procedures.
• Knowledge of or ability to learn Financial Edge NXT and Workday or similar enterprise financial management software application.
• Strong interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
• Skill in completing assignments accurately and with attention to detail.
• Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
• Ability to use effective decision making and problem-solving techniques.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Pay Grade: 14